Terms and Conditions

The use of the Va expeditions web site (here referred to as “the Web Site”) is subject to the terms and conditions stated below. The use of the Web Site constitutes an agreement by you, the user (here referred to as “the Client”), that your use is governed by these terms and conditions.In addition, when using particular Va expeditions services, you will be subject to any guidelines or rules applicable to such services that may be posted here. Make sure you check terms and conditions regularly for any updates.

Contract between the Client and Va Expeditions

To secure a booking with Va expeditions, the Client must deposit 40% of the entire cost of the trip. All domestic and international flights must be paid 100% in advance to secure spaces. Cruise bookings are subject to a special deposit policy depending on the boat. This deposit is non-refundable. Clients booking by telephone or email will be deemed to have read the booking conditions.

A booking is accepted and becomes definite from the date that Va Expeditions has received the deposit from the Client. It is at this point that a binding contract between Va Expeditions and the Client comes into existence.

The contract is made between Va Expeditions and the Client, which includes all persons named on the booking form. The person signing the booking form warrants that he/she has full authority on behalf of all the persons whose names appear thereon and confirms that all such persons are fully aware of and accept these conditions.

Payment

The balance of the amount due must be paid to Va Expeditions no later than 60 days before departure* (different policies may apply for cruise bookings). In case of non-payment of the balance by the due date, Peru for Less will treat the booking as being cancelled by the Client.

In the case of bookings made within 45 days* of the departure date, the full amount of package price has to be paid at the time of the booking reservation.

Payment can either be made by wire transfer, direct deposit or credit card. In case of a bank transfer, all wiring and transfer costs should be assumed by the Client.

All prices are in United States of America Dollars. All quoted Euro and Pound prices are referential and for the convenience of the Client. The Client can choose to pay in Euros or Pounds; however this amount is dependent on the actual international exchange rate at the time of booking

Our prices do not include Peruvian sales taxes. Those exempt from paying this tax must meet the legal standards. For an exemption from the IGV (General Sales Tax) the visitor (guest) must prove he or she meets the international treaty standards honoured in Peru by showing a passport, driver’s license or national identity card. Please note that visitors who have stayed in Peru longer than 60 calendar days are no longer exempt from IGV (General Sales Tax). Also please make sure that your identity documents are legible.

*Please note that for large groups (e.g. 10 or more people travelling together) or for special quotes and services, different payment deadlines may apply and payment will typically be requested at least 61 days in advance of your departure date.

Changes by the Client

Any changes to the original booking must be confirmed by the person signing the booking form. For any change by the Client to the itinerary after receiving a confirmed Travel Programme from Peru for Less, a US$35 changing fee will be charged plus any costs or charges which are incurred or levied by our suppliers as a result of the amendment. While every reasonable effort will be made to accommodate changes and additional requests, their availability cannot be guaranteed.

Services can be transferred from one client to another as long as there is availability and the providers’ conditions allow it.

Substitution of Client

If any member of your party is prevented from travelling, it may be possible to transfer the booking to another suitable person, provided that written notice is given at least 30 days prior to departure. An administration fee of US$50 will be charged plus any costs imposed by Va Expeditions suppliers. In the case of certain tickets, these have to be purchased again as they cannot be transferred.

Cancellation by the Client

The Client may cancel the booking at any time provided that the cancellation is communicated to Va Expeditions in writing. Deposit paid to reserve trip is non-refundable. Payments for flights, cruises and Inca Trail bookings are non-refundable due to airline and operator policies. All other reservations cancelled less than 45 days prior to the departure date of the tour are subject to the following cancellation fees:

Period before departure when written notification is received. The Cancellation fee as a percentage of the refundable services price are as follows:

• 22-45 days 40%
• 9-21 days 75%
• 8 days or less 100%

In case part of a booking is cancelled, the remaining party may have to pay additional charges (e.g. under-occupancy, or single room supplements).

*Please note that for large groups (e.g. 10 or more travelling together) or special quotes and services, different cancellation deadlines may apply.

Postponement by the Client

Note: This policy applies to all new bookings beginning May 1st, 2021.

With written notification up to 10 days before departure, the client may postpone their trip with Va Expeditions to any date in 2021 or 2022 and receive 100% credit for the future trip.

The client does not need to have new dates selected to postpone. The dates may be chosen at a later time, up to 7 days before departure. Please note, some services and hotels may need more advanced booking due to high demand/limited availability.

With written notification 7-10 days before departure, the client may postpone their trip to any date in 2021 or 2022 and receive a 65% credit for the future trip. With written notification of less than 7 days before departure, the client may postpone their trip to any date in 2021 or 2022 and receive 50% credit for the future trip.

Period before departure when written notification is received, postponement fee as a percentage

• More than 10 days 0%
• 7-10 days 35%
• 6 days or less 50%

Va Expeditions will cover all price increases between 2021 to 2022. For trips postponed to 2022 or later, additional standard inflation rates apply.

*Notes

International and domestic airfare is not applicable. Va Expeditions will use the airline’s postponement and cancellation policies. In most cases, a $20 change fee and difference in airfare applies

Select hotels and cruises have different postponement terms. The client will be made aware of these exceptions at the time of booking. These will be reviewed case by case and negotiated with the hotel/cruise.

The above terms are valid for postponements only. For cancellations, standard cancelation policy as outlined in point 5 applies.

Please note that for large groups (e.g. 10 or more traveling together) or special quotes and services, different postponement deadlines may apply.

Changes and Cancellation by Va expeditions

While Va Expeditions use its best endeavours to operate all tours as advertised, by entering into this contract the Client accepts that it may prove necessary or advisable to vary or modify a tour itinerary or its contents due to prevailing local conditions. Va expeditions reserves the right to cancel or change any of the facilities, services or prices (including flights, accommodation or other arrangements) at any time and to substitute alternative arrangements of comparable monetary value without compensation and accepts no liability for loss of enjoyment as a result of these changes.

If a major change is known to us at the time of the booking, the Client will be informed immediately. A major changed is defined as a change affecting at least one in three full tour days of the itinerary, or which materially affects the character of the Product in its entirety. If a major change becomes necessary after booking, Va Expeditions will inform the Clients as soon as reasonably possible.

When a major change is made, the Client will have the choice to accept the change of arrangements, to purchase any other available tour or to cancel the tour and obtain a full refund. This is providing that the major change is not because of force majeure.

Force majeure is war, threat of war, riots, civil strife, industrial dispute, terrorist activities, natural or nuclear disaster, fire or adverse weather conditions, technical or maintenance problems with transport, changes imposed by cancellation or rescheduling of flights by an airline, the alteration of airline or aircraft type, or other similar events beyond the control of Va Expeditions.

Va Expeditions is not liable for any charges in the event of a change – beyond their control – to the departure time or date of a tour, flight or other form of transport.

Surcharges

Should any price increase, Va Expeditions will absorb the price increase if the price increase is less than 2% of the total package price. If the increase is more than 2%, the client will be surcharged the difference.

Local laws

All participants on tours operated by Va Expeditions are expected to obey the laws and regulations of the countries visited and any failure to do so will relieve Va Expeditions of all obligations that they may otherwise have under these booking conditions.

Illness or disability

Anyone suffering from illness or disability or undergoing treatment for any physical or medical condition must declare the true nature of such condition at the time of booking and make arrangements for the provision of any medication or other treatment which may be required during the tour. Failure to make such disclosure will constitute a breach of these booking conditions and result in such persons being excluded from the tour in which case all monies paid will be forfeited.

If the chosen holiday includes a cruise or excursion or transfer by boat of any sort, the Client must make it known at the time of booking if he/she is unable to swim. This will not prevent the Client from participating in the tour but will enable Va Expeditions to take additional precautions for the safety of the Client at such times as may be appropriate.

If the Client has a Complaint

If the Client has a complaint about any of the tour arrangements, he/she must bring it to the attention of the tour leader or other representative of Va Expeditions at the appropriate time so that they may use their best endeavours to rectify the situation. It is only if Va Expeditions made aware of any problems that there will be the opportunity to put things right. Making your complaint known to Va Expeditions as a problem arises during your trip will allow us to remedy the situation or facilitate compensation. Should the problem remain unsolved, a complaint must be made in writing to Va Expeditions within 28 days of the completion of the tour.

Flight Bookings

Peru for Less will use its best endeavors to ensure that all flight prices are correct at the time that they are quoted. Airlines reserve the right to amend or withdraw fares without prior notice. Once a deposit is paid on an airfare, it guarantees that a booking is being held for you, but it DOES NOT GUARANTEE the fare. The fare can only be guaranteed when the flight booking has been paid in full and a ticket has been issued. Flight bookings cannot be transferred.

The flight times given by Peru for Less are for general guidance only and are subject to change. Up-to-date flight times will be shown on the tickets. The Client must check the tickets very carefully immediately upon reception of the latest timings. Peru for Less will endeavor to inform the Client as soon as possible in the event of any flight alteration. Details of airlines are also subject to change. Such alterations do not constitute a significant change to the trip arrangements and will therefore not be entitled to cancel without paying the normal charges as a result.

Peru for Less cannot be held responsible for any delay to your flight whether this delay is caused by adverse weather conditions, the action of air traffic controllers, airport authorities or (local) governments, the rescheduling of flight times by the airline, mechanical breakdown, strike, industrial action or any other reason.

Our responsibility

Va Expeditions cannot guarantee the accuracy of any hotel, resort or other brochure which is not published by them but may be supplied as an additional service to the Client.

Va Expeditions accepts responsibility for ensuring that the vacation which the Client books with them is supplied as described in the final version of the travel programme the Client will receive upon arrival and for ensuring that the services reach a reasonable standard.

Va Expeditions acts only in the capacity of an agent upon the legal conditions that, while exercising every possible precaution, it is not responsible for injury, illness, damage, loss, additional expenses, accidental delay, or other irregularities which may be caused either through wilful or negligent acts or omissions made by the companies or individuals providing or engaged in transportation, accommodation or other services related to the operation of the tour, or through natural disasters, social upheavals or other causes.

Website Terms & Conditions

The works of authorship contained in this Web Site, including but not limited to all design, text and images, are owned, except as otherwise expressly stated, by Va Expeditions. United States, worldwide copyright laws and treaty provisions protect the entire contents of this Web Site. In accordance with these terms, except as stated above, Web Site users may not:

• Copy, reproduce, modify, use, republish, upload, post, transmit or distribute in any way material from the Web Site.
• Copy, modify or display trademarks, names or logos appearing on this Web Site in any way without the express written permission of Va expeditions
• Redeliver any of the pages, text, images or other content of this Web Site using “framing” technology without the express written permission of Va Expeditions.

If you download software from this Web Site, the software, including all files, images contained in or generated by the software, and accompanying data (together, the “Software”) are deemed to be licensed to you by Va Expeditions.Neither title nor intellectual property rights are transferred to you, but remain with Va Expeditions who owns full and complete title. You may not resell, decompile, reverse engineer, disassemble, or otherwise convert the Software to a human perceivable form. Some software from this site may be subject to export controls imposed by the United States and may not be downloaded or otherwise exported or re-exported: (a) into (or to a national or resident of) any country to which the U.S. has placed an embargo, including without limitation, Cuba, Iran, Iraq, Libya, North Korea, Syria, or Yugoslavia; (b) to everyone on the U.S. Treasury Department’s Specially Designated Nationals list, or (c) the U.S. Commerce Department’s Table of Denial Orders. If you download or use the Software, you represent and warrant that you are not located in, or under the control of, or a national of any such country or on any such list.

The factual information contained in this Web Site is obtained from sources believed to be reliable and accurate. Va Expeditions makes no guarantee or warranty, express or implied, as to the reliability, accuracy, timeliness or completeness of that information and is not responsible for any errors or omissions therein, whether caused by the source of the information or Va Expeditions. All factual and other information, including any opinions, accessible through the Web Site are provided on an “AS IS, AS AVAILABLE” basis without warranty of any kind and without limiting the generality of the foregoing, ANY AND ALL WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE SPECIFICALLY DISCLAIMED. Va Expeditions is not responsible in any way for any loss that results from the use of the factual information, including but not limited to any lost profits or direct, indirect, special, consequential, compensatory or incidental damage. No advice or information, whether oral or written, obtained by you from Va Expeditions or through this Web Site, shall create any warranty

You expressly understand and agree that Va Expeditions will not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including, without limitation, damages for loss of profits, goodwill, use, data or other intangible losses (even if Va Expeditions has been advised of the possibility of such damages), resulting from: (i) the use or the inability to use the Web Site; (ii) unauthorized access to or alteration of your transmissions or data; or (iii) any other matter relating to the Web Site.

You may, through hypertext or other computer links, gain access to third parties sites on the World Wide Web, which are not related to or maintained by Va Expeditions. Links to third party sites do not imply partnerships, relationships or affiliations with such third parties and Va Expeditions takes no responsibility for the content therein, regardless of whether the link is provided by Va Expeditions, or a third party. No judgment or warranty is made with respect to the accuracy, timeliness, or suitability of the content of any web site to which the Web Site may link, including information on such other web site regarding Va Expeditions.

By providing access to other web sites, Va Expeditions, is not endorsing the products and services provided by any web site’s sponsoring organization. Other web sites may include a link to this Web Site; provided such sites link to the home page (www.vaexpeditions.com) only. Linking to other content within the Web Site is prohibited without express written consent from Va Expeditions.

Please e-mail requests for such consent to info@vaexpeditions.com. This limited license expressly prohibits the framing of Va Expeditions, in any way or any other activity that may create a misimpression or confusion among users with respect to sponsorship or affiliation. Your correspondence or business dealings with, or participation in promotions of, any advertisers found through the Web Site, including payment and delivery of related goods or services, and any other terms, conditions, warranties or representations associated with such dealings, are solely between you and such advertiser.

We recognize that you have an interest in how we collect, retain and use information about you. At www.vaexpeditions.com, we collect certain information about you through the use of “cookies”, which are small pieces of information that are stored by your browser on your computer’s hard drive. We collect, retain and use information about you solely for the purpose of better understanding our users and their use of the Web Site. This however is not personal information.

We also collect information through the forms you complete when you elect to subscribe to e-mail newsletters. We consider your data to be private and confidential, and we hold ourselves to the highest standards of trust and fiduciary duty in their safekeeping and use. Va Expeditions will not release information collected about you unless we receive your prior consent or we are required by law to release information to the recipient. With permission, we may use your name and organization description in designated areas of the Web Site and services as well as other marketing materials used to promote Va Expeditions.

Please read our full Privacy Statement for more information about our privacy practices.

To the extent a password is provided to you for access to a portion of the Web Site, you agree to keep your password confidential and to notify Va Expeditions promptly if such password is lost or stolen or if you become aware of unauthorized use of such password. You acknowledge that you are fully responsible for all activities that occur under your password.

While we value your feedback on our Web Site and services, we request that you be specific in your comments on those services and, not submit any ideas, suggestions, materials, concepts or other information (collectively referred to herein as “Non-Solicited Information”). If, despite our request, you send us any such Non-Solicited Information, all such Non-Solicited Information shall be deemed, and shall remain, the property of Va Expeditions and none of the Non-Solicited Information shall be subject to any obligation of confidence on our part. We shall not be liable for disclosure of any Non-Solicited Information and shall have unrestricted use of such Information for any purpose whatsoever, commercial or otherwise, without compensation or liability to you or other provider of the Information.

By submitting a business plan to Va Expeditions, you represent that such information is true and accurate and that you have the authority to submit such information for review, development, and evaluation for potential partnership. Due to the open nature of the Internet, you acknowledge that transmission of business plans and confidential information may not be entirely secure. You further represent that you have had the opportunity to receive advice of counsel prior to submission of any information that may be deemed confidential. By submitting a resume to Va Expeditions, you represent that you are seeking employment and career information from Peru for Less, LLC, and its affiliates, each of which is an equal opportunity employer.

You agree not to use the Web Site to post any incomplete, false or inaccurate biographical information or information which is not your own accurate resume. You acknowledge that Va Expeditions, may distribute your resume within the company or among its affiliates and may contact any references listed by you. No representation is given by Va Expeditions that any resume will be reviewed within a definitive period of time or that any action will be taken with respect to such resumes.

Va Expeditions, will use reasonable commercial efforts to keep this Web Site available for access on a 24 hour a day, 7 day a week basis, subject to scheduled downtime for maintenance purposes, unscheduled maintenance and systems outages. There are no assurances, however, that access will be available at all times and uninterrupted. Further, Va Expeditions, does not warrant that the operation of this Web Site will be error-free, that defects will be corrected, or that this Web Site or the servers that make it available are free from viruses or other harmful components.

You are prohibited from violating or attempting to violate the security of the Web Site, including, without limitation, (a) accessing data not intended for your viewing or logging into a server or account which you are not authorized to access, (b) attempting to probe, scan or test the vulnerability of a system or network or to breach security or authentication measures without proper authorization or (c) attempting to interfere with service to any user, host or network. Violations of system or network security may result in civil or criminal liability. Va Expeditions will investigate occurrences that may involve such violations and may involve, and cooperate with, law enforcement authorities in prosecuting users who are involved in such violations.

Va Expeditions, makes no representation that content provided is applicable or appropriate for use in all locations. These terms and conditions are governed and interpreted pursuant to the laws of the State f Florida, United States of America, notwithstanding any principles of conflicts of law. If you take legal action relating to these terms, you agree to file such action only in the state and federal courts located in the State of Florida. If any part of these terms and conditions is unlawful, void or unenforceable, that part will be deemed severable and will not affect the validity and enforceability of remaining provisions.

Va Expeditions reserves the right to amend the information, services, and/or content of this Web Site, including that related to career opportunities and benefits, at any time without prior notice. The information and materials contained in this Web Site, and the terms and conditions of the access to and use of such information and materials, are subject to change without notice. We suggest that you check these terms periodically for changes. These terms can be accessed from the link at the bottom of our Web Site pages. If you use this Web Site after we post changes to the terms, you accept the changed terms. Va Expeditions, expressly reserves the right to monitor any and all use of this Web Site.

Va Expeditions Logo and Design are trademarks or service marks of Va Expeditions and may not be copied, used, or displayed without the prior written consent of Va Expeditions.